Fireside State Advanced Mailroom Search

When using the mailroom search, you can search for outbound mail based on several criteria. First go to the Mailroom > Search to use this function.

 

Sender Information

• This is where you will search anything associated with a people record including affiliations.

Inbound Information

• Inbound ID - Every piece of inbound correspondence has a unique identification number.

• Email Text - Search the body of the inbound email for key words.

• Notes - If the inbound was logged with notes, you can search that here.

• Earliest Date Created - The beginning of a time range when logged.

• Latest Date Created - The end of the time frame to which the piece of correspondence was logged.

Outbound Information

• Outbound ID - Every outgoing response has a unique identification number.

• Reply Text from Customized Mail - This is in the outbound of the body of the correspondence.

• Staffer - The person who sent the outbound mail.

• Status - *Assigned, Pending, Approved, Rework, All Open, and Closed. You are using the search on the status on the outbound.

• Legislation - This is another reason tagging legislation is important. You can search by bill number later on!

• Issues - Again, it's very important to tag inbound and outbound issues. You can search around these issues.